The Commercial Leasing Process

REPRESENTATION

UNDERSTANDING YOUR NEEDS –

The first step of the representation process is to have a clear understanding of your needs. Knowing your present, near future and long term plans and goals enables us to tailor a strategy that ensures your needs will be fully satisfied with maximum benefit to your company.

These steps include:

Discussing our approach and recommendations with your management staff including strategy, information required, steps to be taken, and the vital importance of confidentiality.

Understanding Your Organizational Goals:

Size of your company
Business plan for future growth & space requirements
Geographical location of current operations
Financial structure preferred for new occupancy contracts
Company’s decision making process and decision makers
Developer/Landlord relationship if any

Review Work Space Needs:

Type of space (open area and/or divided)
Special rooms needs (conference, boardroom, storage, photocopy, library, etc.)
Technology and Communications
Security
Parking
Transportation
External exposure and signage
Amenities (internal and external)
Preferred layout and space plans

Define Alternatives and Objectives:

Preferred Geographic Location
Total Area Required
Lease vs. Purchase
Desired Occupancy Date
Target Financial Terms


Establish Terms of Representation:

Protecting client/developer relationships
Maintaining confidentiality
Selling the organization as an attractive tenant/user
Developing a strong negotiating position
Reporting positions

MARKET ANALYSIS

The next step in the representation process is to perform an in depth analysis of the real estate market. This process includes:

Reviewing target geographic market for alternative premises:

What properties are currently available
Posted market rates and terms/asking prices
Recently completed leases and/or sales
Evaluation of suitability to listed objectives
Discussion of potential terms with Landlord’s/Owner’s
Preparation of market report

Review of market study with client team:

Assessment of market conditions
Review of alternatives and goals
Preparation of “short list” of suitable properties

EVALUATE THE BEST ALTERNATIVES

We then conduct a detailed evaluation of the short listed properties:

On site physical inspection of properties
Identify benefits, attributes and short falls
Analyze building owner’s ability to complete the transaction
Pick the best alternatives

FINANCIAL ANALYSIS

A detailed financial analysis is performed on every short listed proposal including:

Preliminary financial structure
List of all occupancy costs
Analysis of real estate tax and insurance exposure
Comparison of properties for savings/costs/benefits

NEGOTIATING THE OPTIMUM AGREEMENT

Once the best alternative has been identified, we then negotiate the best deal on your behalf including:

Negotiate short list choices to optimize agreement:

Maintain confidentiality
Evaluate and devise alternative transaction structures
Stimulate market competition

Conclude negotiation for best alternative:

Preparation of all offer forms and necessary documentation
Presentation of Offers
Acceptance and Acknowledgement
Liaison with government, legal, and other authorities as may be applicable

CO-ORDINATE OCCUPANCY

As an added benefit to our clients we can assist in coordinating the design, construction and moving arrangements of the new premises if desired, including:

Working with space designer
Assisting in the construction phase if required
Assist and/or coordinate contract work to be done if needed
Co-ordinate with moving companies if necessary


WE ARE DEDICATED TO ONE SIMPLE GOAL – ENSURING THAT YOUR NEEDS ARE FULLY SATISFIED WITHIN THE SHORTEST TIME FRAME, WITH THE LEAST AMOUNT OF WORRY, AND WITH MAXIMUM BENEFIT TO YOU AND YOUR COMPANY.

CLIENT REPRESENTATION…

SAVES YOU MONEY !!!!! SAVES YOU TIME !!!!!